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Bylaws
Central High School Athletic Booster Club
7/01/2006
ARTICLE I. NAME
The name of this organization shall be the Central High School Athletic Booster Club.
ARTICLE II. OBJECTIVES
The objectives of this group shall be:
1. To provide programs of interest to members concerning school athletic related topics.
2. To support and encourage the interests of the student athletes at Central High School.
3. to support and encourage positive relationships between coaches, parents/guardians, and the student athletes of Central High School.
4. to encourage community interest, support and appreciation for the athletic activities of Central High School.
5. To lend monetary support for projects as needed.
ARTICLE III. MEETINGS
1. The Central High Booster Club shall have two (2) general meetings during the school year (Fall and Winter). Date, time and location for these general meetings will be advertised at least one week prior in the local paper and through phone calls, email or written notices sent home with students.
2. If the need for a called at-large meeting arises, such meeting will be advertised at least one week prior to the called meeting. Called meetings will be advertised in the local paper and through phone calls, email or written notices sent home with students.
3. The Booster Club Executive Committee will continue to meet each month from August through May. The monthly Executive Committee meetings are open to all members. the president shall have the right to call meetings at other times when there is sufficient business. Any member wishing to amke a presentation to the Executive Committee should schedule themselves on the agenda with an officer at least 24 hours in advance of the scheduled meeting.
ARTICLE IV. MEMBERSHIP
1. The membership shall include, but not be limited to, parents/guardians, community members, and staff of Central High School.
2. the privilege of a voting member shall extend to anyone who is on the membership roll for the current year and the school's coaching staff.
3.Lion Backer membership fees shall run from July 1- June 30.
4. Treasurer shal have authority to obtain loans / bank notes and/ or lines of credit with approval of Booster Club at large.
ARTICLE V. EXECUTIVE COMMITTEE
The Executive Committee shall consist of a President, Vice-President, Secretary, Treasurer, School Principal, Athletic Director, and Chairpersons of Committees.
The President, Vice-President, Secretary, and Treasurer shall be elected by popular vote of membership.
The term of hte office shall be one year. Should an officer be unable to complete the term (except the president), the executive committee will appoint someone to the vacant position at the next regularly scheduled meeting. In the event the president vacates, the vice-president will assume the presidentcy, then at the next regularly scheduled meeting the Executive Committee will appoint a new vice-president.
The duties of the Executive Committee shall be to take up and dispose of matters which may be of concern and report their actions to the membership at large. The Executive Committee will review monetary requests and make decisions based on the objectives of the club and merits of the requests, as they may relate to the athletic programs of the school. Non-budgeted items will not be considered unless first presented to the Executive Committee.
Any elected or appointed member failing to fulfill their responsibilities may be removed by a majority vote of the Executive Committee.
It is the responsibility of the officers to support the athletic programs and coaches at Central High School and to act as an ambassador for the students.
ARTICLE VI. DUTIES OF THE OFFICERS
The PRESIDENT shall preside over meetings in accordance to Robert's Rules of Order and shall coordinate the work of all officers as required and appoint chairpersons for special committees as needed. The President shall be authorized to sign checks as needed or in the absence of the Treasurer and shall be a member of all committees.
The VICE_PRESIDENT shall serve in the absence of the President, and shall handle any business the club requires.
The SECRETARY shall keep minutes of all meetings and shall be responsible for all correspondence for the club. Copies of the monthly minutes are to be filed with the Principal.
The TREASURER shall be responsible for all incoming moneys and maintain a checking account with a local bank in the name of the club, deposit money as received and pay all bills incurred by the club. Anytime
cash is counted there shall be a minimum of two persons present to verify the amount prior to making deposits. this person shall keep accurate records of all transactions and submit a report at each meeting. The Treasurer is responsible for drafting a preliminary budget for the club which will then be finalized by the Executive Committee. This officer will also see that a routine audit of the books is completed every year and that a report concerning this audit is provided to the Carroll County School Board. All monthly financial reports are to be filed with the Principal.
The Treasurer shall oversee the following accounts:
General Operating Account
Loans or Lines of Credit
The Executive Committee may change banks and establish other accounts as needed. the Treasurer is also responsible for paying all bills including notes due.
ARTICLE VII. COMMITTEES
The following is a list of standing committees whose chairpersons will be appointed by the executive committee:
The FINANCE COMMITTEE Chairperson shall be the Treasurer, with the Executive Officers as members. All persons of any major fund raising project will also serve on the committee. It is the responsibility of this committee to finalize the budget and set up a calendar of fundraising activiities at the beginning of their term of office. The preliminary budget will be presented to outgoing and incoming officers at the May Executive committee meeting. The preliminary budget will be made available to any member wishing to come by the school during the month of July. The budget will be voted on at the August meeting.
All committees will strive to be as thrifty as possible and will work within their approved budget. All expense receipts and income should be turned over to the Treasurer as soon as possible for deposit in the appropriate accounts.
The NOMINATING COMMITTEE for new officers is to be appointed by the Executive Committee at the February meeting. New officers will take office at the end of June. The Nominating Committee shall consist of the Athletic Director, Principal, one previous officer, and two members.
The MEMBERSHIP COMMITTEE Chairperson will be responsible for membership drives and encouraging membership from all areas of the community. This person will also be responsible for the handling of dues received for membership and seeing that the Treasurer receives this money promptly for deposit. Members of this committee will help the chairperson remind members of meetings by phone. This committee chairperson will keep an updated list of all members.
The PROGRAM COMMITTEE Chairperson will be responsible for coordinating with the cheerleader coaches for the ad sales, picture layouts and delivering the football program at each home game.
The CONCESSION STAND COMMITTEE will be responsible for purchasing foods, setting up and running the concession stand for all appropriate athletic home games.
The FUND RAISING COMMITTEE Chairperson shall oversee donations of goods, monetary contributions, and the planning of all fundraising events.
The FACILITIES IMPROVEMENT COMMITTEE Chairperson will be responsible for overseeing the development of facilities improvement projects. The Athletic Director and Principal by default serve on this committee.
All committee chairpersons are encouraged to include as many members in their activities as possible. A list may be obtained from the membership chairman. It is the goal of our club to involve every member.
ARTICLE VIII.
One of the main objectives of the Central High School Athletic Booster Club is to provide support and encouragement to the student athletes of Central High School. One aspect of this support and encouragement is the recognition of achievement and involvement in Central High Athletics.
The Booster Club will be responsible for the following awards:
Senior recognition: All seniors invilved in CHS athletics will receive a senior award in recognition of their involvement and contribution to CHS athletics.
Any team / individual that finish in the top four in the state in their respective sport shall receive from the Booster Club a special plaque of recognition at the appropriate sports recognition banquet.
The team shall consist of coaches, athletes and trainers / managers.
An individual finishing in the top four in the state will be recognized along with his / her coach.
All awards and recognition shall be in compliance with GHSA rules regarding Student Athlete awards and recognition.
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